Domino Governance policy components

Policies can be managed in the Governance Console.

Once a policy is published, it becomes immutable, ensuring the lineage between a Governed Bundle and the approved policy can be maintained.

Note	You’ll need to be assigned the GovernanceAdmin role in order to complete these tasks. `CloudAdmins` and `SysAdmins` already have permissions associated with Domino Governance.

Define Policies with YAML

This document explains the YAML configuration structure that defines various input fields, automated jobs, metadata, and guidance elements.

Structure Overview

The YAML configuration consists of a list of items, each representing a different element in the user interface or system configuration.

Each item has the following common properties:

artifactType: Defines the type of artifact (e.g., input, automatedJob, metadata, guidance).
required: Boolean indicating if the field is mandatory.
disabled: Boolean indicating if the field is disabled.

The details section contains specific properties for each artifact type.

Stages

Stages are key milestones, meaningful phases of work in a policy. At least one stage needs to be defined in the policy.

yaml
stages:
  - name: stage1
  - name: stage2

name: The name of the stage.

Evidence and evidence sets

Evidence includes inputs, approvals, and scripted checks that should be gathered as part of the governance process within a given stage. Evidence sets represent logical groupings of evidence and can also be reused in other policies if needed.

yaml
evidenceSet:
  - id: Local.sample
     name: sample local evidence
     description: Describe the sample local evidence
     definition: Define the evidence

Local: Local evidence should have the full definition included when appearing for the first time in the policy. It can later be referenced by id when using it in the YAML file.
name: Name of the evidence.
description: This is where the evidence is described.
definition: This is where artifacts are defined. Guidance artifact types must have a text field under details. Input artifact types must have type and label fields. Each artifact contains one UI element. Supported types include radio, textinput, textarea, select, multiselect, checkbox, date, and numeric.

Input Artifacts

Input artifacts represent various form elements for user input.

Radio Buttons

yaml
- artifactType: input
  details:
    type: radio
    label: "How would you rate the model risk?"
    options:
      - label: "High"
        value: "High"
      - label: "Medium"
        value: "Medium"
      - label: "Low"
        value: "Low"
    tooltip: "Guidance text"

type: radio: Defines a set of radio buttons.
label: The question or prompt for the radio group.
options: A list of choices, each with a label (displayed text) and value (submitted data).
tooltip: Additional information shown on hover.

Text Input

yaml
- artifactType: input
  details:
    type: textinput
    label: "What are the expected business benefits?"
    placeholder: "Explain the benefit"
    helpText: "The text under the input box to help the user"

type: textinput: Defines a single-line text input field.
label: The prompt for the input.
placeholder: Example text is shown when the field is empty.
helpText: Additional guidance is displayed below the input field.

Text Area

yaml
- artifactType: input
  details:
    type: textarea
    label: "What are the expected business benefits?"
    height: 10
    placeholder: "Explain the benefit"
    helpText: "The text under the input box to help the user"

type: textarea: Defines a multi-line text input field.
height: Specifies the height of the text area in lines.

Select Dropdown

yaml
- artifactType: input
  details:
    type: select
    label: "Please select the base model template."
    options:
      - label: "base model1"
        value: "baseModel1"
      - label: "base model2"
        value: "baseModel2"

type: select: Defines a dropdown selection field.
options: A list of choices, similar to radio buttons.

Multi-Select

yaml
- artifactType: input
  details:
    type: multiSelect
    label: "Please select the data sets used in the model."
    options:
      - label: "data set1"
        value: "dataset1"
      - label: "data set2"
        value: "dataset2"
      - label: "data set3"
        value: "dataset3"

type: multiSelect: Defines a multi-select dropdown field and allows selection of multiple options.

Checkbox Group

yaml
- artifactType: input
  details:
    type: checkbox
    label: "Please select the departments that will use the model?"
    options:
      - label: "Sales"
        value: "DEPT001"
      - label: "Customer Success"
        value: "DEPT002"

type: checkbox: Defines a group of checkboxes and allows selection of multiple options.

Date Input

yaml
- artifactType: input
  details:
    type: date
    label: "What is the scheduled release date?"
    startDate: 20240612
    format: ISO8601

type: date: Defines a date input field.
startDate: Sets the initial date (format: YYYYMMDD).
format: Specifies the date format (e.g., ISO8601).

Numeric Input

yaml
- artifactType: input
  details:
    type: numeric
    label: "What is the allowed F score for the model to be deployed?"
    min: 0
    max: 1

type: numeric: Defines a numeric input field.
min and max: Set the allowed range for the input.

Guidance Artifacts

Guidance artifacts provide guidance or information to the user.

yaml
- artifactType: guidance
  details:
    type: textblock
    text: >-
      [Map 1.4](https://ournistpolicyreferenceurl.com) The business value or
      context of business use has been clearly defined or - in the case of
      assessing existing AI systems - re-evaluated

type: textblock: Displays a block of text.
text: The content to display - supports Markdown formatting.

yaml
- artifactType: guidance
  details:
    type: banner
    text: >-
      [Map 1.4](https://ournistpolicyreferenceurl.com) The business value or
      context of business use has been clearly defined or - in the case of
      assessing existing AI systems - re-evaluated

type: banner: Displays a prominent banner with text.
Useful for important notices or key information

Approvals

Approvals are defined under stages. Each approval is defined with a name, a group of specified approvers, and evidence. Approvers must be Domino users or organizations and are specified by the user’s or organization’s name.

yaml
- name: 'Stage 4: validation sign off'
  approvers:
    - model-gov-org
  evidence:
    id: Local.validation-approval-body
    name: Sign-off
    description: The checklist for approvals
    definition:
      - artifactType: input
        details:
          label: "Have you read the model validation reports?"
          type: radio
          options:
            - Yes
            - No

Classification

Classification is a top-level variable often used to classify a Governed Bundle in a risk tier (low, medium, or high).

yaml
classification:
  rule:
  artifacts:
    - model-risk

stages:
  - name: classificationExample
      - id: Local.model-risk
        name: Model Risk
        description: Describe the risk of the model
        definition:
          - artifactType: input
            aliasForClassification: model-risk
            details:
              label: "How would you rate the model risk?"
              type: radio
              options:
                - High
                - Low
              tooltip: guidance on how to rate the model risk within the organization

classification: Policy-level classification.
rule: Classification rule definition; leave it empty if using the result of the artifact defined below.
artifacts: The artifact alias that is specified in the evidence definition.
aliasForClassification: Reference to classification artifacts.

Classification rule

Classification rules allow the construction of complex operations based on the outcome of multiple pieces of evidence.

func() string {
    var sum float64
    for _, value := range inputs {
        sum += value
    }
    if sum >= 1 {
        return "High"
    }
    return "Low"
}()

Visibility Rules

Visibility rules apply at an evidence-set level. Based on the visibility rule, we can customize whether to display a set of questions. For example, some evidence might be required only for Governed Bundles classified as high-risk.

yaml
evidenceSet:
- id: Global.type-of-development
    visibilityRule: inputs=="High"

visibilityRule: Optional, the visibility rule shows or hides evidence based on the classification value. In this example, the evidence set will only be displayed if the classification is High.